\r\nGloucester City AFC Child Protection Policy

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March 2012.

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Gloucester City AFC is committed to a practice, which protects children from harm.

\r\nStaff and volunteers in this organisation accept and recognise our responsibilities to develop awareness of issues, which cause children and young people harm.\r\n\r\nWe will endeavour to safeguard children and young people by –\r\n\r\n·      Adopting child protection guidelines through a code of behaviour for staff and volunteers.\r\n\r\n·      Sharing information about child protection and good practice with children, parents, staff and volunteers.\r\n\r\n·      Sharing information about concerns with agencies who need to know, and involving parents and children appropriately.\r\n\r\n·      Following carefully the procedures for recruitment and selection of staff and volunteers\r\n\r\n·      Providing effective management for staff and volunteers through supervision, support and training\r\n\r\n·      We are also committed to reviewing our policy and good practice at regular intervals.\r\n\r\n \r\n

CODE OF BEHAVIOUR

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Statement of Intent

\r\nIt is the policy of Gloucester City AFC to safeguard the welfare of all children and young people by protecting them from all forms of abuse including physical, emotional and sexual harm. This organisation is committed to creating a safe environment in which young people can feel comfortable and secure while engaged in any of Gloucester City AFC, training, games, events or workshops. Personnel should at all times show respect and understanding for individual’s rights, safety and welfare, and conduct themselves in a way that reflects the ethos and principles of Gloucester City AFC.\r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n

Guidelines for Gloucester City AFC Personnel and volunteers.

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ATTITUDES

\r\n·      Staff and volunteers should be committed to treating children and young people with respect and dignity.\r\n\r\n·      Always listening to what a child or young person is saying.\r\n\r\n·      Valuing each child and young person\r\n\r\n·      Recognising the unique contribution each individual can make.\r\n\r\n·      Encouraging and praising each child or young person\r\n\r\n \r\n

BY EXAMPLE

\r\nStaff and volunteers should endeavour to;\r\n\r\n·      Provide an example, which we would wish others to follow.\r\n\r\n·      Use appropriate language with children and young people and challenge any inappropriate language used by a young person or child or an adult working with young people.\r\n\r\n·      Respect a young person’s right to privacy.\r\n\r\n \r\n

ONE TO ONE CONTACT

\r\nStaff and volunteers should not:-\r\n\r\n·      Spend excessive amounts of time alone with children, away from others.\r\n\r\n·      In the unlikely event of having to meet with an individual child or young person make every effort to keep this meeting as open as possible.\r\n\r\n·      If privacy is needed, ensure that other staff are informed of the meeting and its whereabouts.\r\n

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PHYSICAL CONTACT

\r\nStaff and volunteers should never:-\r\n\r\n·      Engage in sexually provocative or rough physical games, including horseplay.\r\n\r\n·      Do things of a personal nature for a child or a young person that they can do for themselves. If such an incident arises, for example, where a child or young person has limited mobility, Gloucester City AFC staff should not work alone and should seek another member of staff, either a Gloucester City AFC Staff or volunteer or a member of staff from the facility they are working/delivering in.\r\n\r\n·      Allow, or engage in, inappropriate touching of any kind.\r\n\r\n \r\n

GENERAL

\r\nStaff and volunteers should;\r\n\r\n·      be aware that someone might misinterpret our actions no matter how well intentioned\r\n\r\n·      never draw any conclusions about others without checking the facts\r\n\r\n·      never allow ourselves to be drawn into inappropriate attention-seeking situations such as tantrums or crushes\r\n\r\n·      never exaggerate or trivialise child abuse issues or make suggestive remarks or gestures about, or to a child or young person, even in fun\r\n\r\n \r\n

RELATIONSHIPS

\r\nStaff and volunteers who are involved in relationships with other members of staff or volunteers should ensure that their personal relationships do not affect their role within Gloucester City AFC or the work ofGloucester City AFC.\r\n\r\n \r\n

SHARING INFORMATION ABOUT CHILD PROTECTION AND GOOD PRACTICE WITH, CHILDREN, STAFF AND VOLUNTEERS

\r\nGood communication is essential in any organisation. In Gloucester City AFC every effort will be made to assure that, should individuals have concerns, they will be listened to and taken seriously.\r\n\r\nIt is the responsibility of the management to ensure that information is available to, and exchanged between all those involved in this organisation and its activities. Some information is confidential and should only be shared on a strictly need-to-know basis.\r\n\r\n \r\n

Children and young people

\r\nChildren and young people have a right to information, especially any information that could make life better and safer for them. Gloucester City AFC will act to ensure they have information about how, and with whom, they can share their concerns, complaints and anxieties.\r\n\r\nWhen sharing information, Gloucester City AFC personnel will be sensitive to the level of understanding and maturity, as well as to the level of responsibility, of the people with whom they are sharing.\r\n

Parents

\r\nParents / persons with parental responsibility are ultimately responsible for their children’s welfare at all times, and they should be assured that their children are involved with a credible organisation.\r\n\r\nWe achieve this by\r\n\r\n·      Publicising information on all our primary, post-primary, youth and parenting work.\r\n\r\n·      Publishing the named Designated Child Protection Person(s) and how to make a complaint on the internet site www.gloucestercityafc.com\r\n\r\n·      Publishing a full copy of the Child Protection Policy on the internet site www.gloucestercity afc.com\r\n\r\n \r\n\r\nStaff & Volunteers\r\n\r\nAs an organisation, which offers support and guidance to children and young people, it is imperative that each member of the Gloucester City AFC staff is aware of their responsibilities under the Child Protection legislation and has a working knowledge of Gloucester City Child Protection procedures. Each member of staff will receive updated training in Child Protection.\r\n\r\n \r\n

Other Bodies

\r\nA copy of our Child Protection Policy will be made available to any other appropriate bodies as required.\r\n\r\n \r\n\r\n \r\n\r\nSHARING INFORMATION ABOUT CONCERNS WITH AGENCIES WHO NEED TO KNOW AND INVOLVING PARENTS AND CHILDREN APPROPRIATELY\r\n

PROCEDURE FOR REPORTING ALLEGATIONS OR SUSPICIONS OF ABUSE

\r\nIn any case where an allegation is made, or someone in Gloucester City AFC has concerns, a record should be made. Details must include, as far as practical:\r\n\r\n·      Name of child or young person\r\n\r\n·      Age\r\n\r\n·      Home Address (if known)\r\n\r\n·      Date of Birth (if known)\r\n\r\n·      Name/s and Address of parent/s or person/s with parental responsibility o\r\n\r\n·      Telephone numbers if available\r\n\r\n·      Is the person making the report expressing their own concerns, or passing on those of somebody else? If so, record details\r\n\r\n·      What has prompted the concerns? Include dates and times of any specific incidents\r\n\r\n·      Has the child or young person been spoken to? If so, what was said?\r\n\r\n·      Has anybody been alleged to be the abuser? If so, record details\r\n\r\n·      Who has this been passed on to, in order that appropriate action is taken? e.g. school, designated officer, social services etc\r\n\r\n·      Has anyone else been consulted? If so, record details\r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n \r\n

REPORTING PROCEDURE

\r\nContact the designated Child Protection Officer (details below).\r\n\r\n \r\n

DESIGNATED CHILD PROTECTION OFFICER

\r\nFor reasons of confidentiality the only person who need to know this information is the following Designated Child Protection Officer.\r\n\r\n \r\n\r\nJim Hart\r\n\r\nClub Welfare Officer\r\n\r\n3 Barn Close\r\n\r\nAbbeydale\r\n\r\nGloucester\r\n\r\nTel: 07557916694 0r 01452 617450\r\n\r\n \r\n\r\nThe Designated Person(s) will inform the relevant outside organisation of the incident.\r\n\r\n \r\n\r\n·      Daytime 9am till 5pm Glos County Council Children and Families Helpdesk – 01452 426565\r\n\r\n·      Out of Hours Gloucestershire Constabulary Police on 0845 090 1234\r\n\r\n·      NSPCC Help line Tel: 0800 800 500 – 24 hours, Freephone\r\n\r\n·      Child Line (NI) Tel: 0800 1111 – Freephone\r\n\r\n \r\n

RECORD-KEEPING

\r\nAll records, information and confidential notes should be kept in separate files in a locked drawer or filing cabinet. Only the designated Persons will have access to these files.\r\n

DISCLOSURE

\r\n·      Never guarantee absolute confidentiality, as Child Protection will always have precedence over any other issues.\r\n\r\n·      Listen to the child, rather than question him or her directly.\r\n\r\n·      Offer him / her reassurance without making promises, and take what the child says seriously.\r\n\r\n·      Allow the child to speak without interruption,\r\n\r\n·      Accept what is said – it is not your role to investigate or question.\r\n\r\n·      Do not overreact.\r\n\r\n·      Alleviate feelings of guilt and isolation, while passing no judgement\r\n\r\n·      Advise that you will try to offer support, but that you must pass the information on.\r\n\r\n·      Explain what you have to do and whom you have to tell.\r\n\r\n·      Record the discussion accurately, as soon as possible after the event,\r\n\r\n·      Use the child’s words or explanations – do not translate into your own words, in case you have misconstrued what the child was trying to say.\r\n\r\n·      Contact one of the Gloucester City AFC Designated Persons for advice / guidance.\r\n\r\n·      The Designated Person may then discuss the concern / suspicion with the relevant organisation, and, if appropriate, make a direct referral.\r\n\r\n·      If either Designated Person is not available, or it is inappropriate to approach them, the volunteer / member of staff with the concern should make direct contact with the relevant organisation themselves\r\n\r\n·      Record any discussions or actions taken within 24 hours.\r\n\r\n \r\n

FOLLOWING CAREFULLY THE PROCEDURES FOR RECRUITMENT & SELECTION OF STAFF & VOLUNTEERS.

\r\nGloucester City AFC operates employment and supervision procedures that ensure highest priority is given to issues relating to child protection.\r\n\r\nEach new member of staff will be required to undergo a CRB check as part of our recruitment policy.\r\n\r\n \r\n

PROVIDING EFFECTIVE MANAGEMENT FOR STAFF & VOLUNTEERING THROUGH SUPERVISION, SUPPORT & TRAINING

\r\nGloucester City AFC encourages the development of staff and volunteers through its on going support, supervision and training.\r\n

INDUCTION

\r\nEach new member of staff or volunteer is made familiar with Gloucester City AFC policies and procedures including the Child Protection Policy.\r\n

APPRAISALS

\r\nEach new member of staff undergoes 1 month / 3 month and 6 month appraisals.\r\n

MENTORING SCHEMES

\r\nEach new member of staff is assigned to a mentor for the duration of 1 year. This provides the new member of staff with opportunities to voice concerns and anxieties or to ask questions about their work or the environment in which they are working.\r\n

TRAINING

\r\nIn Gloucester City AFC the management take responsibility for the training needs of staff and volunteers. The individual, however, also plays a part in identifying areas they feel they require training in. There are 3 set training periods per year.\r\n

ANNUAL APPRAISAL

\r\nThere is an official annual appraisal system for each member of staff.\r\n\r\nEND OF DOCUMENT.